CIRCULARS OF RCS 1984

PLEASE NOTE THAT THESE CIRCULARS ARE NOT CORRECTLY PROOFREAD WITH ORIGINALS. SO KINDLY MAKE SURE THAT THEY MATCH WITH THE ORIGINAL CIRCULARS/ ORDERS. IF THERE IS ANY FONT PROBLEM PLEASE INSTAL ML-TT-KARTHIKA FONTS. FONT PROBLEMS UPTO A LEVEL CAN BE OVERCOME BY COPYING AND PASTING THE POST IN A WORD DOCUMENT. IF A LETTER NDA IS MISSING, INSTAL MLTTKARTHIKA FONT AND TYPE ALT+0173 FOR NDA.

No.CLT (2) 12239/83

Office of the Registrar of Co-operative Societies,

                                             Trivandrum, 26-1-1984

CIRCULAR No. 5/84

Sub:   I.R.D.P. loans-recovery of overdues under Revenue Recovery Act-instructions issued.

The performance of Co-operatives in advancing loans under I.R.D.P.  is very poor.  One reason which contributed to the poor performance by Co-operatives is the over dues under I.R.D.P. loans.  Since the recovery has been slow and delay in recovery renders it difficult, the societies are shy of I.R.D.P. advances.  The recovery proceedings taken up by the Departmental Sale Officers has been found to be ineffective.  The overdues therefore, continue to be of a very high level. The arbitration proceedings to recover I.R.D.P. loans  and subsequent execution proceedings are found to be too slow to be effective.  The Joint Registrars were requested to make use of the services of the District Collectors in the recovery of loans under I.R.D.P.  Some of them have since reported that awards obtained by societies are few and hence the facilities for recovery under the R. R. Act could not be availed of.

In this connection I may point out that for all sums due from a member to the society arbitration may not be necessary.  For instance when a specific charge is created on the produce or other articles created out of a loan taken, the provisions of section 75 of Kerala Co-op. Societies Act could be invoked provided a specific charge is created as mentioned under section 35 of the Act.  The long lapse of time involved in arbitration/execution proceedings particularly those where the articles purchased out of the loan are hypothecated to the society can be reduced if section 75 is involved.  All I.R.D.P. loans are of a medium term nature.  It has been specified that the security for such loans shall be the assets purchased/created out of the loans.  In such cases apart from the provisions under section 35 of the Act the hypothecation deed will also specifically create a charge on the assets. In such cases an order of the Registrar under section 75 will be sufficient for purposes of execution.  Such an order issued under section 75 can be got executed through the District Collector under the Revenue Recovery Act as per provision contained in section 76 of the Act.  Hence Joint Registrars are advised to avail of the facilities under section 75 without resorting to the provisions in Chapter IX. I.R.D.P. loans which are overdue need not be referred to arbitration.  The societies may issue notice to the parties as is necessary under section 75 of the Act.  When such notice has already been given and a period of three months has elapsed all such cases can be referred to the Joint Registrar by the society for an order under section 75 of the Act.  Joint Registrars will on the issue of an order under section 75 of the Act provide  a certificate as required under section 76 of the Act and forward it to the District Collector for execution under the R. R. Act.  This procedure will obviate delay that is normal in arbitration proceedings.

The above procedure will be adopted at once in the case of all I.R.D.P. advances now outstanding and overdue.  The cases referred to the Collector under section 76 of the Act, the amount involved and date of reference of such cases will be reported as and when they are referred in bunches.  This will be completed before 15-2-84.  Any default will be treated seriously.

K. M. Balakrishnan

Registrar of Co-operative Societies

No.CB (3) 7951/84/R.Dis.     

Office of the Registrar of Co-operative Societies,

                                                Trivandrum, 8-2-1984

CIRCULAR No. 12/84

Sub:       District Co-operative Banks-use of Vehicles by the President and General Manager-permission-orders issued.

Read: 1.  Circular No. 13/74 dated 16-4-1974 of the Registrar of Co-operative Societies.

          2.  Circular No 106/75 dated 16-12-75 of the Registrar of Co-op. Societies.

In the circular read as first paper above uniform pattern of Rules to Control the use of vehicles owned by Co-operative Societies were prescribed. In the circular read as second paper above it was ordered that the vehicles of Co-operative Societies shall not be used for non-duty journeys or journeys in connection with private purposes.  This order was issued to safe guard the interest of the Societies/Banks and prevent possible misuse of vehicles.

Since then it has been represented on various occasions that the Presidents and General Managers of the District Co-operative Banks may be permitted to use the cars owned by the banks for personal purposes.  The question came up for discussion in the Central Banks conference held on 4-2-84 and it was decided that the Presidents and General Managers of the banks may be allowed to use the cars owned by the banks for personal purposes also.  The conference also requested the Registrar of Co-operative Societies to issue necessary orders in the matter.

The question has been examined in detail and the following orders are issued.

1)      The Presidents and General Managers of the District Co-operative Banks may use the cars for personal purposes free of cost upto (a) 500 KMs by the Presidents in a month (b) 250 KMs by the General Managers in a month.

          They have to pay rent/hire for journeys performed over and above the above limit at the rates prescribed by the bank and approved by the Registrar.

2)      The District Co-operative Banks will make necessary amendment to the subsidiary rules framed for the purpose and get it approved by the Registrar.

3)      These orders will come into force with effect from 10-2-1984.

K. M. Balakrishnan

Registrar of Co-operative Societies

No.EM (1) 401/84.     

Office of the Registrar of Co-operative Societies

            Trivandrum, 5-5-1984

CIRCULAR No. 22/84

Sub:           Qualifications prescribed under Rule 186 of the Rules under section 80 - Applicability to persons in service prior to 1-1-1974 for the purpose of promotion-Protection under rule 200 - Decision of the Hon’ble High Court in O.P. Nos. 2630/78 and 4094/78 - Instructions issued.

Ref: 1.  This Office Circular No. 40/79 dated 11-7-1979.

        2.  G. O. (Rt.) 2371/80 dated 20-8-1980.

        3.  This office circular No 61/80 dated 18-9-1980

        4.  Common Judgement dated 9-11-1983 of the Division Bench of the High Court in O.P. Nos. 2630/78 and 4094/78.

        5.  Government letter No. 98950/C1/83/AD dated 21-1-1984 addressed to the Advocate General with copy to this office.

In the circular read as item 1 above it has been stipulated that promotion of employees should be done as per Feeder Category sub-rules prescribed as per Rule 185 and that persons who do not possess the requisite qualifications as provided in Rule 186 should not be promoted without their qualifications being relaxed with the prior approval of Registrar of Co-operative Societies as contemplated in Rule 185 (2).   It was also stated therein that Rule 200 does not afford any protection in the matter of promotion.  Government in G. O. read as item 2 above have clarified that employees who were in service prior to 1-1-1974 will be eligible for promotion if they are otherwise qualified on the basis of approved Service Regulations if any then in force (i.e. as on 31-12-1973.).   In view  of the above clarifications, revised instructions were also issued as per this office Circular read as item 3 above.

Subsequently the Hon’ble High Court of Kerala, in Narayanan Nair Vs. Kottayam District Co-operative Bank (1984 KLT 248) in the common judgement dated 9-11-1983 of the Division Bench in O.P. Nos. 2630/78 and 4094/78 has held as follows:-

“On a combined reading of Rules 185, 186  and 200, it has to be held that the right to promotion to the higher posts of those already in service but not possessing the higher qualifications introduced under the rules is preserved and protected, the protection is not confined to the emoluments of the posts they held at the time of the coming into force of the rules.  We do not find any reasons to restrict the right of such promotion to the immediately higher posts.  The safeguard intended was for the incumbents in office in respect of promotions”.

The Judgement of the division bench has made it clear that the protection under Rule 200 of the K. C. S. Rules is not confined only to the emoluments of the posts they held at the time of coming into force of the Rules but also extends to the right to further promotion on the basis of pre-existing conditions of service of those already in service but not possessing the higher qualifications introduced under the Rules.  Government in the letter read as item 5 above clarified that there is nothing in the Judgement to imply that the directions contained therein is applicable to other service conditions such as retirement age etc.  Government have also clarified that protection under Rule 200 to those already in service at the time of coming into force of Rules is available only in respect of emoluments and right for promotion as per previous Rules.

In view of the above, the following clarifications are issued namely:-

(1)     The protection envisaged in Rule 200 of the K.C.S. Rules is not confined only to the emoluments of the posts the employees held at the time of coming into force of the Rules but also would take in the right to further promotion on the basis of pre-existing conditions of service of those already in service, even though they are not possessing the higher qualifications introduced under the K.C.S. Rules.  That is to say the employees who were in service as on 31-12-1973 will be eligible for promotion to higher posts if they are duly qualified for promotion to higher posts on the basis of the qualifications prescribed in the approved service regulations then in force i.e., as on 31-12-1973 in respect of that society.

(2)     Employees who have been appointed on or after 1-1-1974 will be governed by Rule 186 of the K.C.S. Rules for the purpose of promotion.

(3)     In the case of employees who are not qualified as per approved Service Regulations of the societies in force as on 31-12-1973 or as per the Rule 186 of the KCS Rules, Rule 185 (2) of the said rules shall apply for purpose of their promotions.

(4)     For all promotions to higher posts suitable feeder category sub rules should be framed with the approval of Registrar, as contemplated under rule 185 (1) of the rules.

K. P. Sreenivasan

Additional Registrar  of Co-operative Societies (Credit)

in-charge of Registrar of Co-operative Societies

No.V (2) 6859/83.

Office of the Registrar of Co-operative Societies

                                              Trivandrum, 5-5-1984

CIRCULAR No. 25/84

Sub:   Contributions /Donations etc., to various Institutions/organisations by Cooperative Societies from the general fund of the Societies against section 55 of Kerala Cooperative Societies Act, 1969-Instructions issued.

1.       It has come to the notice of the Registrar of Co-operative Societies that Societies are making contributions/donations etc., to institution/organisation out of the general fund.  Some of the Joint Registrars have approved such donation.  This is contrary to provisions contained in Sections 55 of the Kerala Cooperative Societies Act 1969 under which no part of the general fund of a society can be utilised for such contributions/donations.  All the Joint Registrars are informed that societies cannot make donations from out of the general funds.  The Joint Registrars will ensure compliance with the provisions of section 55 of the Act.

2.       Societies may make donation from out of the common good fund for charitable purposes as stipulated in section 56 (d) of the Act.

3.       Some Societies provide for donation in the annual Budget.  The budget being an estimate of income and the expenditure donations may be permitted as provided for in the budget.  In other words the amount allocated for expenditure in the budget will be within the income of the year.  It will not be from out of the general funds. Therefore the Joint Registrars may permit donations from out of the outlay in the budget, on satisfying themselves, that the amount donated will be well within the income of the year.

4.       The purpose for which the donation is made should be only for charitable purposes as defined in sections 2 of the Charitable Endowments Act 1890.

K. P. Srinivasan

Additional Registrar of Co-op.Societies (Credit)

in charge of Registrar of Cooperative Societies

No.CB (1) 20643/84. 

Office of the Registrar of Co-operative Societies

                                              Trivandrum, 15-5-1984

CIRCULAR No. 26/84

Sub:   Instances of fraud/Misappropriation/defalcation/embezzlements in Co-operative Institutions-protective measures-Instructions issued.

Ref:   Lr. No. NB (T) No. Plan/8686/PL-4/83-84 dt.11-4-1984 of the NABARD.

Instances of fraud/misappropriation/defalcation/embezzlement have been on the increase in recent years in the co-operative Institutions also.  Such malpractices that have taken place at different branches of co-operative banks have been given wide publicity and this has affected, as a whole, the image of the co-operative sector.  The present state of affairs obtaining at different banks has been reviewed.  Unless proper steps are taken to strengthen the basic security of the banking industry to counter the internal and external threats, irreparable loss/damages will be done to the image and reputation of cooperative banks besides damage of the confidence reposed in the co-operatives by the public, in general as a repository of their savings.  It is, therefore, needless to emphasis that all-out efforts should be made to bring about a radical improvement in the security arrangement of cooperative banks viz-a-vis their functioning.    

Before going into the steps that have to be taken for implementation of effective security measures, it is necessary to know the possible threats that are anticipated to be faced by the banks leading to such a piquant situation and the rudimentary causes thereof.

In so far as internal threats leading to frauds forgeries are concerned, it has been observed that in most of the cases, the basic laid-down systems and procedure pertaining to safety measures were not adhered to and arrears in reconciliation of inter-branch accounts were allowed to accumulate despite the fact that such a situation facilitate frauds and embezzlement.  In fact, there is no deficiency in the basic instructions in regard to systems and procedures which are already on record, the actual malady lies in the failure to meticulous observance and strict implementation of the system.  A review of the position would disclose that more emphasis was laid on achieving targets which has resulted in negligence of the book keeping aspect.  Further, tremendous increase in volume as well as diversification of work resulted in non-observance of the laid down systems and procedures irrespective of the fact that strict compliance of the set rules and regulations is a deterrent to guard against frauds, etc.  Further, proper supervision and control, the two essential factors to thwart attempted frauds were taken casually and a feeling of permissiveness appears to have crept in.  Consequently,  the security was not effective and the anti-social elements took advantage of the situation for achieving unlawful gains.

An analysis of the modus-operandi of bank fraud cases would substantiate the fact that the elements behind such anti-social activities are well-conversant with accounting procedures etc., involved in the particular transaction.  In order, therefore, to eliminate such threats the NABARD has suggested that the following security measures, should be effectively adopted.

i)       Management should be extremely careful and even conscious to guard against leakages of vital information, in order to safeguard unauthorised disclosure.

ii)      Principle of restrictive security should be enforced i.e. the employees should be made to know the rationale behind the observance of such secrecy and any breach should be strictly dealt with.

iii)     All employees whose loyalty is in doubt should be kept under proper surveillance similarly a disgruntled employee should be kept under strong vigil and suitable action taken to guard against any unwarranted action by him,

iv)     Measures should be taken to detect potentially mischievious employees.

v)      Regular rotation of duties to be enforced to avoid vested interests.

vi)     The banks should make a thorough analysis of various systems and procedures, identify the weakness therein, and take specific course of action to overcome any weakness.

vii)    Persisting arrears in reconciliation of accounts and book keeping should be cleared on a time bound programme and steps should be taken to arrest such a situation in future.

viii)   Industrial relations should not be considered a constraint of implementation for system and procedures and no compromises should be made with unions at the cost of security.

ix)     The board of Directors/Chief Executive of the banks should visit branches periodically to ensure that proper records are maintained.

x)      Employees dealing with cash and other security documents must be adequately trained in regard to the complexities involved in the transactions as well as the checks that are needed to be followed.

xi)     All the bank employees should be made security conscious through proper and exhaustive training.  Non observance of security precautions/measures should be curbed in the initial stage and action should be taken against deliberate non-observance.

xii)    Vigilance and security machinery which go hand in hand in case of banking industry should be given a broader orientation so that apart from dealing with action in individual areas and cases, it could also look into strengthening of control in vulnerable areas of operations.

xiii)   In case of opening of branches under Branch Expansion programme, security aspect should be given due weightage.  As far as possible branches should be opened in busy traffical oriented localities and not in isolated areas without facilities like police station, fire station, post office,  all weather roads, etc.

xiv)   Persons of undoubted integrity and honesty should be recruited with proper verification of character and antecedents.  Periodical verification should be carried out through proper machinery.

xv)    Proper system should be evolved for the safety and security of keys that are connected with the security items of the bank.

xvi)   Security in the banks must be enforced without looking into the cost factor.  Cost should be no consideration for achieving the desired level of safety and security.  As regards external threats involving robberies and dacoities, security arrangements should be fortified to thwart such attempts as far as practicable.  In this perspective, it is necessary to know the modus operandi that have been adopted so far in committing such bank robberies.  Robberies are committed by a group of individuals masked or unmasked armed with lethal weapons.

To overcome such threats, physical security measures should be so designed that it can effectively counteract such threats.  Some of the remedial measures are:-

1)      The lay out of the premise should be so designed that unauthorised visitors do not have easy access to vulnerable points like cash/lockers/chests/strong rooms etc.

2)      The location of cash/lockers/chests etc. should be such that those should be away from the range of vision of public in general.

3)      Necessary amount of cash only should be taken out from the strong room/chest.

4)      Cashiers dealing with public known/unknown should be vigilant and reserved while having transactions.  They should be made to realise their responsibility explicitly.

5)      There should preferably be only one entry/exit point and this should be properly guarded by a trained and intelligent guard.

6)      Customers should be disposed of quickly without detaining them (i.e. waiting time should be minimised)

7)      Close watch should be kept on casual visitors.

8)      Guards should be educated and well trained in their responsibilities.

9)      Employees and staff must be trained in defensive mechanisms during unexpected and sudden hold up.  They should be subjected to periodical lessons to be alert, active, reflex oriented during such emergency situation.  This will discourage the intruders from taking bolder step.

10)    Insurance cover should not be the cause for being indifferent, inactive or complacent during such emergency situations.

11)    There should be effective communication facility available so that in case of emergency outside agencies could be called for immediate necessary help.

12)    Each branch must have security arrangements like emergency lights and alarm bells.

13)    Better automatic locking devices/safes could be provided to cashiers dealing with cash to avoid pilferage and robberies, etc.

14)    In case of cash in transit no definite route day and date should be followed each time.

15)    Bank guards and employees could be familiarised with the known bank dacoits and cheats with the help of available photographs with the police.

All the Co-operative credit institutions are requested to adhere to the above instructions strictly.

Any loss caused on account of negligence to observe the above measure will be the personal responsibility of the Chief Executive of the institution concerned.

K. P. Sreenivasan

Additional Registrar of Co-operative Societies (Credit)

Full Additional Charge of Registrar of Cooperative Societies

\¼À C.F.(6) 58960/84       

klIcWkwLw cPnkv{Smdm^okv

                                            Xncph\´]pcw, 30þ5þ1984

kÀ¡peÀ \¼À 28/84

hnjbw:  klIcW Un¸mÀ«psaâvþ hntI{µoIcWw þ PnÃm tPmbnâv cPnkv{SmÀ, sU]}«n cPnkv{SmÀ (BUnäv), tPmbnâv cPnkv{SmÀ B^oknse Aknkväâp cPnkv{SmÀ(`cWw), Xmeq¡v Xe¯nepff Aknkväâv cPnkv{SmÀ(P\dÂ/BUnäv) F¶nhÀ¡v `cW]chpw km¼¯nI]chpamb IqSpX A[nImc§Ä \ÂIp¶Xp kw_Ôn¨v.

kqN\: 1.        21þ2þ1984 se Pn.H.Fw.Fkv. 57/84/F.Un. \¼cmbn ]pds¸Sphn¨ Kh¬saâp¯chv.

        2. Cu B^oknse 5þ3þ1984 se 58980/83þ C.F.(6) \¼cmbn Ab¨p X¶ C­mkv.

kqN\ 1 se D¯chv A\pkcn¨v PnÃm tPmbnâv cPnkv{SmÀ, sU]}«n cPnkv{SmÀ (BUnäv), PnÃm tPmbnâv cPnkv{SmÀ B^oknse Aknkväâv cPnkv{SmÀ (`cWw), Xmeq¡v Xe B^okpIfnse Aknkväâp cPnkv{SmÀ (P\dÂ/BUnäv) F¶nhÀ¡v `cW]chpw km¼¯nI]chpamb IqSpX A[nImc§Ä \ÂIns¡m­v D¯chmb ]cnX:kvYnXnbn _Ôs¸« DtZymKkvY³amcn \n£n]vXambn«pff A[nImc hn`P\¯nsâ ]p\À \nÀt±i§Ä ]pds¸Sphn¡p¶p.

1.     FÂ.Un.¢mÀ¡v, FÂ.Un.ssS¸nkväv, FÂ.Un.A¡u­âv F¶o XkvXnIIÄ hsc \nba\w \S¯p¶Xp kw_Ôn¨v.

FÂ.Un.¢mÀ¡v,        FÂ.Un.ssS¸nkväv,  F¶o XkvXnIIfn kwkvYm\ Xe ko\ntbmdn«n XpScp¶Xn\mepw, Pnà hn«pff kvYew amäw cPnkv{Smdn \n£n]vXambncn¡p¶Xn\mepw, {]kvXpX Poh\¡mcpsS \nba\s¯ kw_Ôn¨v \nÀt±iw C\nsbmcp¯chp {]Imcw \ÂIp¶XmWv. AXp hsc \nehnepff coXn XpScp¶XmWv. 

2.     Aknkväâp cPnkv{SmÀ hscbpff IogptZymKkvY³amÀ¡v kväUn eohv, kvs]j Unssk_nenän eohv, 120 Znhk§fn Ihnªpff i¼fanÃm¯ Ah[n F¶nh HgnsIbpff Ah[n A\phZn¡p¶Xpw tkh\ ]pkvXI§Ä kq£n¡p¶Xpw kw_Ôn¨v.

PnÃm tPmbnâv  cPnkv{SmÀ, sU]}«n  cPnkv{SmÀ (BUnäv) F¶nhÀ Xmeq¡v Aknkväâp cPnkv{SmÀamcpsS (P\dÂ/BUnäv) Iogn tPmen t\m¡p¶ FÃm t\m¬ KkäUv DtZymKkvY³amcpsS tkh\ ]pkvXI§fpw 31þ3þ1984þhscbpff tkh\ hnhc§Ä tcJs¸Sp¯n AXmXp Xmeq¡v Aknkväâp cPnkv{SmÀ¡p {]tXyI ZqX³ hgntbm, X]m hgntbm F¯n¨v ]äp No«v hm§n kq£nt¡­XmWv.  tkh\ ]pkvXI§Ä In«p¶ apd¡v Xmeq¡v Aknkväâp cPnkv{SmÀamÀ (P\dÂ/BUnäv) {]kvXpX hnhcw Hcp cPnkvädn tcJs¸Spt¯­Xpw (Register of Service Books) hfsc kpc£nXambn Aknkväâp cPnkv{SmdpsS (P\dÂ/BUnäv) t\cn«pff \nb{´W¯n kq£nt¡­XpamIp¶p. 

Aknkäâp cPnkv{SmÀhscbpff Iogv DtZymKkvY³amÀ¡v 10 kvs]j Unssk_nenän eohv, 120 Znhk¯n- Ignªpff thX\anÃm¯ Ah[n F¶nh HgnsIbpff Ah[n A\phZn¡m\pff A[nImcw \S¯nbncn¡bmWv.  BbXn\m AhchcpsS \nb{´W¯nepff DtZymKkvY³amcpsS ]T\mh[n, kvs]j Unssk_nenän eohv F¶nh¡pÅ At]£Ifpw 120 Znhk¯n Ihnªpff i¼fanÃm¯ Ah[n¡pff At]£Ifpw am{Xta taen A\phmZ¯n\pth­n  cPnkv{SmÀ¡v kaÀ¸nt¡­Xpffq. 

Xmeq¡v Xe¯nepff Aknkväâp cPnkv{SmÀamÀ (P\dÂ/BUnäv) AhchcpsS \nb{´W¯nepff FÃm t\m¬ KkäUv Poh\¡mcpsS tkh\ ]pkvXI§fn AXmXp kab¯pff tkh\ hnhc§Ä IrXyambn tcJs¸Spt¯­Xpw hÀjmhkm\w (amÀ¨v 31þ\v) kXym]\ kÀ«n^n¡äv (Annual Verification Certificate) FgpXn km£ys¸Spt¯­XpamIp¶p.  AXpt]mse Ah[n hnhc§Ä eohv A¡u­n IrXyambn FgpXn kq£nt¡­Xpw Ah[n A\phZn¡p¶Xpw IW¡m¡p¶Xpw \nbam\pkrXw sI.Fkv.Bdnse hyhkvYIÄ A\pkcn¨p am{Xta Cu A[nImcw hn\ntbmKn¡mhq. 

3.     A\mhÀ¯\ ^­nse sNehp kw_Ôn¨v

Xmeq¡v Xe¯nepff Aknkväâp cPnkv{SmÀ¡v (P\dÂ/BUnäv) A\mhÀ¯\ I­nPâp sNehpIÄ¡mbn (Non Recurring Contingent Expenditure) hmÀjnI _UvPän hI sImffn¨n«pffXn\p hnt[bambn Hcp {]mhiyw 25 cq]bn Ihnbm¯Xpw Hcp hÀjt¯¡v 500 cq] htcbpw sNehv sN¿p¶Xn\v A[nImcw \ÂInbn«pffXn\m _Ôs¸« tPmbnâv  cPnkv{SmÀ/ sU]}«n  cPnkv{SmÀ (BUnäv) Bhiyamb XpI A\phZn¨p sImSpt¡­Xpw Aknkväâp cPnkv{SmÀamÀ \nehnepff N«§Ä¡pw hyhkvYIÄ¡pw hnt[bambn sNehv sNt¿­XpamWv.  {]kvXpX hnhc§Ä A\mhÀ¯\ cPnkvädn (Contingent Register) tcJs¸Spt­­Xpw BIp¶p.

4.     P\d t{]mhnUâv ^­n \n¶pw Xm¡menI hmbv] A\phZn¡p¶Xp kw_Ôn¨v þ

Xmeq¡v Xe¯nepff Aknkväâp cPnkv{SmÀ¡v (P\dÂ/BUnäv) P\d t{]mhnUâv ^­v N«§fnse hyhkvYIÄ¡p hnt[bambn AhchcpsS \nb{´W¯n tPmen t\m¡p¶ t\m¬ KkäUv DtZymKkvY³amÀ¡v P\d t{]mhnUâv ^­v A¡u­n \n¶pw \nehnepff hyhkvYIÄ¡p hnt[bambn Xm¡menI hmbv] A\phZn¡mhp¶XmWv.  \nehnepff hyhkvYIÄ¡\pkcn¨v 1000 cqbn Ihnªpff hmbv]IÄ Aknkväâp cPnkv{SmÀ¡v A\phZn¡phm³ A[nImcanÃ. Hcp hmbv] _m¡n \n¡th ASp¯ hmbv]A\phZn¡phm³ Aknkväâp cPnkv{SmÀ¡v A[nImcw D­mbncn¡pIbnÃ.  AXmbXv km[mcW hmbv] am{Xta A\phZn¡mhq.  At]£Isâ i¼f¯nsâ aq¶nc«ntbm, Snbmsâ s{IUnän Dff XpIbpsS ]IpXntbm GXmWv Ipdhv A{Xbpw am{Xta A\phZn¡mhq.  hmbv] XhW 24 KUp¡Ä IhnbpIbpw ]mSnÃ.  A{]Imcw hmbv] A\phZn¡p¶Xn\v At]£Isâ A¡u­n A¡u­âv P\d \ÂInbn«pff s{IUnäv kvtääpsaântâbpw AXn\p tijw {]kvXpX A¡u­n  kzcq]n¨ XpIbpsS (km£ys¸Sp¯nb) hnhchpw, ap³]v A\phZn¨ hmbv]bpw IqSn IW¡nseSpt¡­XmWv.  At¸mgt¸mÄ A\phZníp¶ hmbv]IfpsS ]qÀ-®hnhc§fpw Ahbn \n¶pff AShpw {]tXyIambn Hcp cPnkvädn FgpXn kq£nt¡­XmWv.  {]kvXpX cPnkvädn Xs¶ Hmtcm hcn¡mcptSbpw hcn kwJybpsS AShpw tcJs¸Spt¯­XmWv. 

kÀ¡mÀ kÀhokn {]thin¡p¶ FÃm Poh\¡mcpw kÀhokv Bcw`n¨n«v Hcp hÀj¯n\Iw P\dÂ- t{]mhnUâv ^­n hcn¡mcmtI­XmWv.  C{]Imcw ]pXpXmbn {]thiníp¶ hcn¡mcpsS hnhcw 21þ4þ1975 se Kh¬saâv kÀ¡peÀ 31/75/^n³ {]Imcw FÃm amkhpw A¡u­âv P\den\v \ÂtI­XmWv.  GsX¦nepw Hcp amkw ]pXnb hcn¡msc tNÀ¡m\nsæn Hcp iq\y kvtääpsaâv \ÂtI­XmWv.  ASnkvYm\ i¼f¯nsâ 6 iXam\¯n (5)% Ipdbm¯ XpI amk hcnkwJybmbn {]kvXpX ^­n kzcq]nt¡­XmWv.  C¡mcyw Aknkväâp cPnkv{SmÀamÀ {]tXyIw {i²nt¡­XmWv. 

5.     Aknkväâp cPnkv{SmÀ (P\dÂ/BUnäv) _nÃpIÄ X¿mdm¡Â kw_Ôn¨v.

i¼f _nÃpIÄ, bm{Xm _¯ _nÃpIÄ, AUzm³kv _nÃpIÄ, I­nPâv _nÃpIÄ F¶nh X¿mdm¡n {SjdnIfn kaÀ¸n¡p¶ Ahkc¯n _Ôs¸« _n cPnkväÀ, AUzm³kv cPnkväÀ, I­nPâv cPnkväÀ apXembhbn icnbmb hnhc§Ä tcJs¸Spt¯­XmWv.  i¼f _nÃv cPnkväÀ 13þ7þ1981 se Pn.H.]n.445/81/^n³þ \nÀt±in¨n«pff {]Imcw kq£nt¡­XmWv.  IqSmsX Iogv Poh\¡mcpsS _nÃpIfn tasem¸nSpt¼mÄ _Ôs¸« FÃm hnhc§fpw AXmXp cPnkvädn tcJs¸Spt¯­XpamIp¶p. 

6.     Aknkväâp cPnkv{SmÀ (P\dÂ/BUnävv) B^okn kq£nt¡­ cPnkvädpIfpw tcJIfpw kw_Ôn¨v.

Xmsg sImSp¯n«pff cPnkvädpIfpw dn¡mÀUpIfpw Aknkväâp cPnkv{SmÀ  B^okpIfn kq£nt¡­Xpw bYmkab§fn hniZamb hnhc§Ä tNÀt¡­XpamIp¶p.

1.     Imjv _p¡v (sF.BÀ.& 7 (F) )

2.     {Sjdn _n _p¡v.

3.     AIznä³kv tdmÄþän.BÀ.95

4.     A¬ Unkvt_gvknUv cPnkväÀ.

5.     ]ehI ckoXpw AhbpsS kvtäm¡v _p¡pw.

6.     i¼f _n- cPnkväÀ (Pn.H.]n. 445/81/^n³.)

7.     I­nPâv cPnkväÀ (sI.F^v.kn.118þmw JÞw).

8.     hu¨À ^bÂ.

9.     kväm^v IW¡v cPnkväÀ

10.    bq«nssetkj³ cPnkväÀ

11.     BUnäv XSÊw cPnkväÀ

12.    kvs]j AUzm³kv cPnkväÀ

13.    ^ÀWo¨À cPnkväÀ

14.    HmWw AUzm³kv cPnkväÀ

15.    sse{_dn cPnkväÀ

16.    kvtäj\dn cPnkväÀ

17.    th¡³kn cPnkväÀ (23þ8þ1971þse cPnkv{SmdpsS 43/71þkÀ¡peÀ)

18.    sNÃm³ cPnkväÀ

19.    t{]mhnUâv ^­v {]thi\hpw kam]\hpw kw_Ôn¨ cPnkväÀ

20.    s]³j³ tIkv cPnkväÀ

21.    BUnäp ^okv cPnkväÀ

22.    dqÄ 156 ]mÀ«v 1. sI.Fkv.BÀ. hyhkvY A\pkcn¨v tPmen t\m¡p¶ Poh\¡mcpsS tImkväpw eohv kmednbpw hkq sN¿m\pff cPnkväÀ.

          dqÄ 144 hntZi tkh\ hyhkvYIÄ {]Imcw Ab¡p¶ DtZymKkvY³amcpsS eohv kmedn, s]³j³ tIm¬{Sn_}j³ DtZymKImemh[nIsf kw_Ôn¨ cPnkväÀ

23.    hmbv] cPnkväÀ (kÀ¡mÀ hmbv]IÄ.)

24.    Hmlcn aqe[\cPnkväÀ

25.    IpSpw_ t£a\n[nsb kw_Ôn¨ cPnkväÀ

26.    tkh\ ]pkvXI cPnkväÀ

27.    Un¸mÀ«psaâv hchntâbpw sNehntâbpw hnhc§fptSbpw cPnkväÀ (dn¡¬knentbj³ kvtääpsaâv )

28.    B^okv C³kvs]£³ dnt¸mÀ«nse kw_Ôn¨ cPnkväÀ

29.    C³{Insaâv cPnkväÀ

tPmbnâv cPnkv{SmÀ/sU]}«n cPnkv{SmÀ (BUnäv) AhchcpsS Iognepff Xmeq¡v Aknkväâv cPnkv{SmdpsS B^okv 3 amk¯nsemcn¡Â ]cntim[nt¡­Xpw ta kqNn¸n¨ncn¡p¶ A[nImc§Ä bYmhn[n \nÀhln¡p¶p­v F¶v Dd¸phcp¯pIbpw sXäpIÄ DS\Sn Xncp¯pIbpw thWw.  Bhiyamb FÃm cPnkvädpIfpw apd{]Imcw FgpXn kq£n¡p¶ps­¶pw Dd¸p hcpt¯­XmWv.  CXn\p]cnbmbn cPnkv{Smdpw cPnkv{SmÀ B^oknse ss^\m³kv Hm^okdpw CShn«v ]cntim[\ \S¯p¶XpamIp¶p.

7.     tI{µ `q]Wb _m¦ntebpw, PnÃm _m¦pIfntebpw  skbnem^okdpsSbpw, {]mYanI `q]Wb _m¦pIfnse hme}thj³kv C³kvs]IvSÀamcpsSbpw i¼f _nÃpIfpw bm{Xm _¯ _nÃpIfpw Iu­À ssk³ sN¿p¶Xv kw_Ôn¨v.

tI{µ `q]Wb _m¦ntebpw, PnÃm klIcW _m¦nse  skbnem^okÀamcpsSbpw, {]mYanI `q]Wb _m¦nse hme}thj³ C³kvs]IvSÀamcpsSbpw i¼f _nÃpIÄ, £ma _¯ _nÃpIÄ, AUzm³kv _nÃpIÄ, IpSninI _nÃpIÄ apXembh PnÃm tPmbnâv cPnkv{SmÀ Iu­À ssk³ sNbvXp sImSpt¡­Xpw sI.Fkv.Bdnse 156 mw hIp¸\pkcn¨v {]hÀ¯n¡p¶ I¬Idâv BUnäÀamcptSbpw skbnem^okÀamcpsSbpw {]hÀ¯\ ]cn[n H¶n IqSpX Xmeq¡msW¦n AhcpsS _nÃpIÄ _Ôs¸« tPmbnâv cPnkv{SmÀ/sU]}«n cPnkv{SmÀ (BUnäv) Iu­À ssk³ sNbvXp sImSpt¡­Xpw BIp¶p.  F¶m Hcp Xmeq¡v am{Xw {]hÀ¯\ ]cn[nbmbn \nivNbn¨n«pff DtZymKkvY³amcpsS _nÃpIÄ _Ôs¸« Aknkväâv cPnkv{SmÀ  Iu­À ssk³ sNbvXp sImSpt­­XpamIp¶p. 

sI. ]n. {io\nhmk³

AUojWÂ cPnkv{SmÀ (s{IUnäv)

C³þNmÀPv Hm^v klIcWkwLw cPnkv{SmÀ

No V2-30266/84.                   

Office of the Registrar of Co-operative Societies,

                                             Trivandrum, 5-6-1984

CIRCULAR No. 30/84

Sub:   Co-operative Societies Rules 1969-Rules 26 and 35-Those who are enrolled within 30 days prior to date of issue of Notice for general body meeting if entitled to get themselves included in the list of members to be prepared under rule 35 (3)  (b) and exercise the right to vote.                

In Bhaskaran Vs.Returning Officer (1984 KLT 488) a question has come up for consideration before the Hon’ble High Court as to whether persons who are enrolled within 30 days prior to the date of issue of Notice for general body meeting is entitled to get themselves included in the List of Members to be prepared under Rule 35 (3) (b) and exercise the right to vote. The High Court has held that in view of the mandatory provision contained in rule 26 of the Rules the persons enrolled within 30 days prior to the date of issue of notice for the general body meeting shall not have the right to be included in the list of members to be prepared or the right to vote at the general meeting.

The High Court in the above decision has stated as follows.

“There is absolutely no legal basis for the argument that because rule 35 (3) (b) requires the committee in office to prepare the List of Members qualified to vote at the general meeting as it stood on a day 30 days prior to the date fixed for the poll, the society would be at liberty to enrol members upto that date, and therefore, those who were enrolled within 30 days prior to the date of issue of the notice for the general meeting also would be entitled to get themselves included in the List of members to be prepared under rule 35 (3) (b) and also to exercise the right to vote.  If that is the position, the provisions contained in rule 26 of the rule would have Little or no meaning.  It is wrong to assume that merely for the reason that rule 35 (3) (b)  requires the committee in office to prepare and submit a list of members as it stood on a day 30 days prior to the date fixed for the polling, all the members who are purported to have been enrolled prior to that date, including those who had been so enrolled within 30 days prior to the date of issue of the notice for the general meeting, would have a right to member ship and right to vote at the election.  It is significant to note that the requirement under Rule 35 (3) (b) is the preparation of a list of members qualified to vote at the election; and there could be no doubt that those persons who are excluded by the operation of the provisions contained in rule 26 from claiming right to vote at the election, could not claim the right to get themselves included in the list of members to be sent by the committee in office to the Returning Officer.   

Rule 26 relates to the time limit within which members are to be admitted by the society, and rule 35 (3) (b) relates to the preparation of the list of members qualified to vote to be supplied to the Returning officer.  It appears to be illogical to conclude that the direction in rule 35 (3) (b) to prepare the list of qualified members as it stood on a particular day would enable the society to go on enrolling members till that day, and that every member purported to have been so enrolled would have the right to member ship and the right to vote at the election.  In view of the mandatory provision contained in Rule 26 of the Rules the persons enrolled within 30 days prior to the issue of notice for the general meeting would not in any event be entitled to be included in the list of members to be prepared; it is only the members who are qualified to vote who are to be included in the said list; and Sub rule (2) of rule 26 is specific that members enrolled during the prohibited period would not be entitled to the right to vote.     

M. Vijayanunni

Registrar of Co-operative Societies

No. EM2/22206/84    

Office of the Registrar of Co-operative Societies,

                                             Trivandrum, 25-8-84

CIRCULAR No. 37/84

Sub:   Promotion of subordinate staff to the post of Junior Clerks in primary co-operative societies.

Ref:   Registrars circular No. 44/82 dt. 28-9-1982.

As per circular No. 44/82 dated 28-9-82, Peons/Attenders working in primary co-operative societies have been made eligible to be included in the feeder category for promotion as Junior Clerks if they possess the educational qualifications stipulated under rule 186 of the K. C. S. Rules 1969 and have got  3 years continuous service in the society.  This benefit was extended to them because these categories of employees have no promotional avenues.  But the benefit extended to them has not been given to other similar categories of employees in the primary co-operative societies such as salesman, store keeper, bill collector, depot manager, typists, appraiser etc.  who also  have no promotional amenities, even if they possess the prescribed qualifications.

2.       The question of extending the benefit to the above categories also was examined and it is found that these categories of employees viz., salesman/depot manager, store keeper, bill collector, typists, appraiser etc., working in the primary co-operative societies should also be made eligible for promotion to the higher post of senior clerk, if they possess all the required qualifications.

3.       In the circumstances, all such the above mentioned categories of employees working on regular basis in the primary co-operative societies are also hereby permitted to be included in the feeder category for promotion as junior clerks subject to the condition that they should (a) hold S.S.L.C. or higher education qualification (b) have successfully undergone J.D.C. or H. D. C.  and (c) have completed 3 years full time, regular and continuous service in the same primary co-operative society.

4.       All the Joint Registrars are requested to bring the contents of this circular to the notice of all primary co-operative societies coming under their administrative control.

M. Vijayanunni

Registrar of Co-operative Societies

No.EM (2) 22206/84. 

Office of the Registrar of Co-operative Societies,

                                             Trivandrum, 13-9-1984

CIRCULAR No. 37 (A)/84

Sub:   Promotion of subordinate staff to the post of Junior Clerks in Primary Co-operative Societies Erratum to Registrar’s Circular No. 37/84 dated: 25-8-84-Issued.

Ref:   Registrar’s Circular No. 37/84 Dated: 25-8-1984.

The following erratum is issued to the Registrar’s Circular referred to above.

1.       Typists mentioned in the paras 1 and 2 of the above Circular will be deleted since the posts of Typists and Junior Clerks are equivalent in pay scale.

2.       The following will be substituted as para 3 of the Circular.

3.       In the circumstances employees belonging to other categories lower than Junior Clerk like Salesman, Depot Manager, Store Keeper, Bill Collector, Appraiser etc. working on regular basis in the Primary Co-op. Societies may also be included in the feeder category for promotion as Junior Clerks subject to the condition that they should.

(a)     hold S.S.L.C. or higher education qualification,

(b)     have successfully undergone J.D.C. or H.D.C. and

(c)     have completed 3 years full time, regular and continuous service in the same Primary Co-operative Society.

M. Vijayanunni

Registrar of Co-operative Societies

No.Fin. (3) 72143/83.

Office of the Registrar of Co-operative Societies,

                                             Trivandrum, 1-9-84

CIRCULAR No. 38/84

Sub:   Timely realisation and accounting of dividends due to Government from shares and the amount due to Government on the retirement of shares taken in Cooperatives-Instructions issued.

It has been brought to my notice that the register for watching the details of share capital contribution sanctioned by Government to Cooperatives is not being maintained properly and that the entries in the register are not up-to-date.  The importance and necessity of maintaining the share capital contribution register with up-to-date details was repeatedly pointed out to the Joint Registrars and to the Assistant Registrars (General) but the present position in this regard is not satisfactory.  This would indicate that the collection of dividends due to Government and the retirement of shares are not being closely watched by the Departmental Officers.  The absence of proper registers at the appropriate levels of the department would adversely affect the collection of Government dues and hence the present state of affairs should not be allowed to continue.

2.       With a view to ensuring the proper maintenance of the share capital contribution register with up-to-date details in the offices of the Joint Registrars and the Assistant Registrars (General) the following time bound  programme is prescribed.

3.       It is the personal responsibility of the Assistant Registrar (General) to collect the full details of share capital contribution sanctioned by Government to Cooperatives under his jurisdiction and to post the details in the register of share capital contribution maintained in his office.

4.       The Unit Inspectors will collect, within a week, the working results of the society every year, from the date of receipt of the Government share capital contribution and post the details in the register.  The details can be collected from the audit certificates which are available in the office of the Assistant Registrars (Audit).  After completing this work, the Unit Inspectors should visit each Society to which Government have contributed share capital and gather the particulars of the declaration and remittance of dividend for the year the Societies were running on profit and retirement of shares and post the details in the register maintained in the Office of the Assistant Registrar (General) on or before 31-10-1984.

5.       The Assistant Registrar (General)  will give necessary instructions and guidance to the Unit Inspectors in this regard and see that the register maintained in his office is made up-to-date with full particulars, within the stipulated time.

6.       After making the register up-to-date, the Assistant Registrar (General) should furnish a true copy of the ledger folios of the entries made in the register in his office to the Joint Registrar  and furnish a certificate to the effect direct to this office, with copy to the Joint Registrars on or before 30-1-85.

7.       The Joint Registrar should make necessary arrangements to complete the share capital contribution register maintained in his office and furnish a certificate to that  effect to the Registrar on or before 31-12-84, by a D.O. letter to Registrar of Coop:  Societies.

8.       After the arrear work in this regard is over, the Assistant Registrars (General) should furnish monthly periodical reports to the Joint Registrar concerned on this subject before the 20th of the succeeding month indicating the details of dividend due for payment to Government, amount actually paid and amount under arrears, retirement of share capital due for payment to Government, amount actually repaid and amount under arrears.  The Assistant Registrars should also verify the register maintained in his office with that of the Joint Registrar Office and reconcile the difference if any, once in 3 months.

9.       The collections and accounting of  dividends due to Government as well as the amount due to Government on the retirement of shares is primarily the responsibility of the Assistant Registrar (General) of the Circle concerned.  The Joint Registrar should critically review the performance of the Assistant Registrars (General) on these in each quarter and forward copy of the review to  the Registrar within 20 days after each quarter is over.

10.     The above instructions should be carried out immediately by the Joint Registrars the Assistant Registrars (General) and the Unit Inspectors of Co-operatives. The Joint Registrars and Assistant Registrars (General) will open necessary periodical files in their office to watch the completion of action in this regard periodically.

M. Vijayanunni

Registrar of Co-Operative Societies

No.CS(2)-44854/84   

Office of the Registrar of Co-operative Societies.

                                             Trivandrum, 5-9-1984

CIRCULAR No. 41/84

Sub:   Wholesale Stores-Accumulation of dead stock due to wrong purchase policies-Preventive measures-Fixing of responsibility on purchasing officers-Instructions issued.

It is noticed that huge dead stocks have often accumulated in the District Wholesale Stores and other Co-operative Consumer Stores in spite of repeated instructions given for effecting judicious purchases of goods and only items which are fast moving.  A good part of the Stock on hand of most of the Consumer Stores is constituted by dead stock or very slow moving items, resulting in unnecessary blocking  up of capital and consequent loss.  The Government of India while sanctioning the rehabilitation assistance to 9 District Wholesale Stores have insisted on fixing responsibility and accountability of the officers and others who are in charge of the concerned stores.

2.       Accumulation of dead stock (old, obsolete and damaged stock) is found to be mainly due to defective inventory control and wrong purchase policy adopted by those in charge of purchases.  The instructions given by the C & P Cell of the National Coop: Consumers Federation are  not being followed strictly.  Therefore it has become necessary to fix up the responsibility and accountability of the officers responsible for the purchases.  The estimates committee of the Kerala Legislature has also made a recommendation to this effect.

3.       All the District Wholesale Stores will  strictly follow the pilot based economic purchase policy laid down in the ‘Manual on Economic purchase  Supply and Inventory Management for Consumer Co-operatives’ by the C & P Cell of the National Co-operative consumers Federation.  Only those items which are popular and in actual demand in the area shall be purchased and the purchases shall be limited to the minimum quantity which can be disposed of within a very short period.  The Purchase Officer/Purchase Committee/Officer on Office bearers who make the purchases shall be personally held responsible for making good the loss, if any, sustained by any store due to the adoption of wrong purchase policies resulting in accumulation of dead stock.  Any such dead/obsolete stock in hand in any society for more than 6 months shall be disposed of through reduction sales or in open auction and the loss sustained shall necessarily be recovered from the person/s actually responsible for the improper purchase.

4.       The above instructions will be applicable to all Co-operative Societies who are dealing in goods and will come into effect forthwith.

M. Vijayanunni

Registrar of Co-operative Societies

\¼À ]n.Pn.(2)39980/84

klIcWkwLw cPnkv{Smdm^okv

                                           Xncph\´]pcw, 17þ9þ1984

kÀ¡peÀ \¼À 43/84

hnjbw: klIcW kwLw Poh\¡mÀ¡v klIcW ]cnioe\ Ime¯v i¼fhpw Aeh³kpIfpw \ÂIp¶Xp kw_Ôn¨v.

kqN\:   KhÀsaânsâ 11þ6þ1984 se 94600/kn.3/83/F.Un.\¼À D¯chv

1969 se tIcf klIcW \nbaw 88 mw hIp¸ns\ B[mcam¡n cq]oIcn¨n«pff N«§fnse 186 mw \¼À N«{]Imcw klIcW kvYm]\§fnse hnhn[ XkvXnIIfnteípff \nba\¯n\v \nivNbn¨n«pff hnZym`ymk tbmKyXIÄ Dffhsc am{Xta klIcW kvYm]\§fn D­mIp¶ HgnhpIfnte¡v 1974 P\phcn 1 mw XobXn apX \nban¡m³ ]mSpffq.  klIcW ]cnioe\w A\nhmcyambn \nivNbn¨n«pff XkvXnIIfn {]kvXpX tbmKyX CÃm¯hsc \nban¨n«ps­¦n AXv {Ia clnXamWv.  A{]Imcw {Ia clnXambn \nba\w e`n¨htcbpw klIcW ]cnioe\w BhiyanÃm¯ XkvXnIIfn tPmen t\m¡p¶htcbpw kwL¯nsâ Nnehn klIcW ]cnioe\¯n\v \ntbmKn¨p hcp¶Xmbpw {i²bn s]«ncn¡p¶p.  C{]Imcapffhsc kwL¯nsâ Nnehn klIcW ]cnioe\¯n\v \ntbmKn¡p¶Xn\v bmsXmcp \oXoIcWhpanÃ.

kwLw Poh\¡mÀ¡v klIcW ]cnioe\ Ime¯v i¼fhpw Aeh³kpIfpw \ÂIp¶Xv kw_Ôn¨v Xmsg ]dbp¶ \nÀt±i§Ä ]pds¸Sphn¡p¶p

1.     klIcW N«w 186 \nehn h¶ XobXnbmb 1þ1þ1974  Sn N«w A\pkcn¨v klIcW ]cnioe\w Bhiyambncp¶ XkvXnIIfn tPmen t\m¡nbncp¶hcpw F¶m klIcW ]cnioe\w kn²n¡m¯hcpambncp¶ Poh\¡msc klIcW ]cnioe\¯n\v \ntbmKn¡pIbmsW¦n AhÀ¡v ]cnioe\ Imet¯¡v i¼fhpw Aeh³kpIfpw kwLw \ÂtI­XmWv.

2.     1974 P\phcn 1 mw XobXn  klIcW ]cnioe\w BhiyanÃm¯ XkvXnIIfn tPmen t\m¡ns¡m­ncp¶ Poh\¡mcpw Sn XobXn¡p tijw klIcW ]cnioe\w BhiyanÃm¯ AXmbXv (ssS¸nkväv, ]}¬, Aä³UÀ, skbnÂkvam³, hm¨vam³ XpS§nb) XkvXnIIfn \nban¡s¸«hcpw, kz´w Nnehn thWw klIcW ]cnioe\w \S¯phm³.  ]cnioe\ Ime¯v kwLw i¼fhpw Aeh³kpw \ÂIphm³ ]mSnÃ.  Cu hn`mK¯n s]«hsc ]n¶oSv hnZym`ymk tbmKyXbn \n¶pw Hgnhm¡n klIcW ]cnioe\w Bhiyamb XkvXnIIfnte¡v \nban¨n«ps­¦nepw A{]Imcapffhsc kwL¯nsâ Nnehn ]cnioe\¯n\v \ntbmKn¡phm³ ]mSnÃ.  A{]ImcapffhÀ kz´w Nnehn  klIcW ]cnioe\ tImgvkn\p t]mtI­XmWv.

3.     1974 P\phcn 1 mw XobXn¡p tijw klIcW ]cnioe\w Bhiyamb XkvXnIIfn klIcW ]cnioe\w  CÃm¯hÀ GsX¦nepw kmlNcy¯n \nban¡s¸Sphm³ CSbmbn«ps­¦n A{]Imcapffhcpw kz´w Nehn thWw klIcW ]cnioe\ tImgvkn\v t]mIphm³.  {]kvXpX ]cnioe\ Ime¯v i¼fhpw Aeh³kpw kwLw \ÂIphm³ ]mSpffXÃ.

          Cu B^okn \n¶v ]pds¸Sphn¨n«pff 26þ9þ1969 se 38387/69/]n.F (3) \¼À kÀ¡pedpw Cu hnjb¯n ap³]v ]pds¸Sphn¨n«pff FÃm kÀ¡pedpIfpw \nÀt±i§fpw Ct¸mÄ A{]kIvXambn«pffXpsIm­v CXn\m d±p sNbvXncn¡p¶p.

4.     Cu kÀ¡pedn \nÀt±in¨n«pff Imcy§Ä ]men¡p¶p­v F¶v Dd¸p hcp¯phm³ tPmbnâv cPnkv{SmÀamcpw BUnäv sU]}«n cPnkv{SmÀamcpw {]tXyIw {i² ]Xn¸nt¡­XmWv.

Fw. hnPb\p®n

klIcWkwLw cPnkv{SmÀ

No.EM (1) 38166/84.              

Office of the Registrar of Co-operative Societies

                                                 Trivandrum, 28-11-1984

CIRCULAR No. 46/84

Sub:     Fixation of pay of employees-Promoted to higher time scale of pay-Guidelines prescribed-Orders issued.

Read:   Government Letter No. 49294/CBI/84/AD. Dated 16-10-1984.

It has been brought to my notice that there is no uniformity among Co-operative Societies in fixing the pay of the employees in the higher scale of pay when they are promoted. This has resulted in anomalies in fixation of pay of the employees of Co-operative Institutions.

2.       After examining the matter in all its aspects, the following guidelines are issued for the fixation of pay of employees of Co-operative Institutions coming under the administrative control of the Registrar of Co-operative Societies when they are promoted to higher time scale of pay.

3.       If an employee is promoted to another post carrying a higher time scale of pay, his initial pay in the higher time scale of pay shall be fixed at the stage next above the pay notionally arrived at in the lower time scale of pay by increasing the actual pay drawn by him in the lower time scale by one increment.

Provided that the above procedure shall not apply to promotions from posts carrying a scale of pay the minimum of which exceeds Rs. 1300/-

4.       The employees not coming under the above category (i.e. the scale of pay the minimum of which exceeds Rs. 1300/-) when promoted to higher time scale of pay will draw as initial pay the stage next above his pay in the lower time scale irrespective of whether the pay in the lower time scale is a stage in the higher time scale or not.

M. Vijayanunni

Registrar of Cooperative Societies

No.CP(1)43562/84.    

Office of the Registrar of Co-operative Societies

                                              Trivandrum, 11/12/84

CIRCULAR No. 48/84

Sub:   Loans by Harijan/Girijan Societies-Standards of Security-Orders issued.

Ref:   Circular No.53/82 dated 19/11/82.

In the circular cited re-iterating the standards of security prescribed for various types of loans being issued by the Primary Agricultural Credit Societies, it was specified that IRDP loans can be issued upto a maximum of Rs.5,000/- (Rupees five thousand only) on personal surety.

Representations have been received pointing out that as per bye-laws of Harijan/Girijan societies, the maximum loan that can be issued on personal security is only Rs.1000/- (Rupees thousand only)  It has therefore been requested to revise this limit on the lines fixed for the primary agricultural credit societies.

Standards of security in respect of loans under IRDP have been prescribed keeping in view the target groups who come under IRDP.  It is seen that the Harijan/Girijan Societies formed exclusively for the economically weak Harijan and Girijans have not adopted similar standards of security.  Loans advanced by Harijan/Girijan societies to the members will also be secured in the same manner as IRDP loans.  For loans upto Rs. 5,000 only, personal security shall be insisted upon.  In case the loan are granted for creation of productive assets, the security shall be the hypothecation of such assets.  In such cases no personal safety need be insisted upon.

The Joint Registrars will bring this to the notice of all the Harijan/Girijan societies and see that the societies amend the bye-laws suitably in accordance with these instructions.  Pending amendment of the bye-laws, the Joint Registrars may specifically permit the societies to adopt the above standard of security for loans to individuals.  Bye-laws will be got amended in due course.

M. Vijayanunni

Registrar of Co-operative Societies

GOVERNMENT OF KERALA

ABSTRACT

Co-operation Employees who remain in One Category for 13 years Higher Grade Benefit Orders issued.

AGRICULTURE (CO-OPERATION-B) DEPARTMENT

G.O.(MS) No. 291/84/AD.                Trivandrum, 25-9-1984

READ:    1.          Letter No. EM/15827/79, Dated, 16-11-1981 from the Registrar of Co-operative Societies.

             2. Letter No.EM (2) 5189/83 Dated, 13-6-1984 from the Registrar of Co-operative Societies.

             3. Letter No PL/1377/84, Dated 17-9-1984 from the Secretary, State Co-operative Union.

ORDER

Government are pleased to order that all the regular employees, below the level of Supervisory Cadre in Co-operative Institutions under the Control of the Registrar of Co-operative Societies, who remain in the same Category of post for 13 years or more in the normal course will be allowed with immediate effect the benefit of a higher grade on completion of 13 years of regular Service in that Category.

By order of the Governor

Sarojini

Deputy Secretary to Government